Studio Hire Sign Up Contract
SALSA LATINA STUDIO HIRE AGREEMENT
Last Updated 21-06-23
Door Code Update
This was last updated in June 2023, if you don't have an up to date door code, please resign the hire agreement below
Salsa Latina is pleased that you, (the Hirer), have chosen to hire and use its facilities at Salsa Latina Dance Centre, 12 Bath St, Christchurch, New Zealand (the ‘Premises’) as a key holder. We thank you in advance for your business and will do our best in ensuring that our facilities are well maintained and available for your instructional use. In connection to your proposed hire and occupation of our studio(s) at Salsa Latina’s Premises, the terms of the Studio Hire Agreement (the Agreement) are as follows:
1.1 In consideration for your payment of our Hire Fees as set out in the Hire Invoice, the said Studio is/are made available for hire for the purposes of (please fill out out some details about your hire requirement and Activities during the Reserved Slot.)
2.1 To confirm your reservations, you are required to make full payment of $20 Sign up fee through our online store.
2.2 A Security Deposit / Bond of $50 or full hire payment in advance of any studio hire going forward or full payment in advance is required. Please see signup page if you need a bond or not.
2.2 Upon the payment of the said fees, Salsa Latina shall hold and reserve said Studio for you at the said Reserved Slot(s) over the entire Hire Period. The sign up fee is non refundable.
2.3 Salsa Latina Studios shall not be obliged to reserve the said Reserved Slot(s) for you until full payment of the Security Deposi (if required) or studio hire payment in advanced plus the Sign up fee is made.
2.4 Termination of Agreement - We will hold any bond until you terminate this agreement. If you terminate this agreement and wish to hire the studio afterwards, you would need to pay a signup fee again.
3 BOOKINGS & ALTERATIONS
3.1 All Bookings, Cancelations & Alterations to bookings must be done with 24hrs notice at minimum via our website booking form.
3.2 For all Reoccuring Bookings a cancellation must be made one (1) week or less prior to the commencement of the Reserved Slot(s), a charge of 100% of the hire fee of the Reserved Slot(s) will apply.
3.3 Any extension of time beyond the Reserved Slot shall be subject to the availability of the said Studio according to the Studio schedule. Such extensions shall be charged in blocks of 60 minutes. Salsa Latina Dance Centre shall have the sole discretion to alter and/or adjust the extension rates without prior notification.
3.4 To avoid additional charges, you are required strictly to vacate the studio on time after your Reserved
Slot expires. If someone has a booking after you, make sure you are out on time. Extension charges will be applicable and charged per 60mins or part therof. This shall be offset against the Deposit/Bond held by us.
3.5 For Bookings that are classes advertised on our website you are required to give us written notice of at least two (2) weeks in advance from the date of your last Reserved Slot, of your request to extend the Hire Period.
Other Bookings please give at least 24hrs notice, use the booking form online to the contact form
3.6 In the event where the duration of this Agreement is indefinite, you shall give us a written notice of your intention to terminate this Agreement at least two (2) weeks in advance of your last Reserved Slot.
3.7 Salsa Latina reserves the right to cancel or move any booking any time. Regular weekly bookings for advertised classes we will generally give at least 2 weeks notice.
4.1 This Agreement applies strictly between you, the Hirer and Salsa Latina Dance Centre. You shall not at anytime time licence, assign or transfer the Reserved Slot without our written consent and approval.
4.2 The Premises shall be used strictly and solely for the Activities prescribed herein, dance, physical fitness and/or other related activities duly approved by Salsa Latina Dance Centre. Any other activities shall be deemed unauthorized except with the written authorization from the Studio management. Salsa Latina Dance Centre reserves its rights including the right to refuse, restrict and/or terminate such unauthorized activities.
4.3 Should the Premises be used for any unauthorized activities as described in Clause 4.2, Salsa Latina Dance Centre or its authorized staff(s) shall have the sole discretion to terminate, without notice, this Agreement unilaterally and no refunds of Hire Fees and or Deposit shall be made. All other rights available to Salsa Latina is also hereby expressly reserved.
4.4 Setup of any kind shall be part of the Reserved Slot other than prior arrangement.
4.5 Remove all personal & group belongings that you brought to the studio.
4.6 Animals, Cycles or Bikes of any kind are not allowed inside the facility unless by prior arrangement.
4.7 Do not post anything on the notice board or anywhere else at the Facility including flyers, posters business
cards or kind of advertisement without prior approval. Please notify us if you wish to advertise anything.
4.8 The Studio(s) are hired as is. Alterations to the facility are not permitted: Pictures, medals, posters, dance shoes,
lamps, furniture & any other items may not be relocated, moved or removed from Salsa Latina Dance Centre. However stackable chairs and tables me be used anywhere, but must be returned to the correct place.
4.9 The service or provision of food, drink or alchohol is strictly prohbitited other than by prior arrangement in writing.
5.1 You shall undertake to ensure appropriate conduct of your self as well as of your students, participants, children, observers and/or accompanying individual(s) and/or any other persons allowed into our Premises by you in upholding the image and reputation of Salsa Latina Dance Centre over the entire course of the Hire Period. Salsa Latina Dance Centre reserves its rights in its sole discretion to refuse such groups and or individual(s) from entering its premises in event that it deems that the said group’s /his/her conduct
is inappropriate. For clarity see 7.1
5.3 You shall undertake to make good of any damage and/or loss to the Premises, its equipment, its fixtures and/or fittings during the course of the Hire Period. It shall be your sole responsibility to ensure that the Premises, its equipments, its fixtures and/or fittings are maintained in their respective original condition.
5.4 No decorations shall be attached without consent. No Nails, Staples, Pins, tape or adhesives of any kind may be put into walls, ceilings, floors or surfaces.
5.5 Fire: Open flames, incense, smoke machines, candles or matches etc, are not permitted at any time at the Premises. Salsa Latina Dance Centre is a non-smoking facility.
5.6 Make sure Salsa Latina Dance Centre is locked and the alarm is set if you are the last person to leave the Premise. Security Cameras are operating and all video footage remains the property of Salsa Latina.
5.7 Security Issue: If you are using Studio#2 and no one else is in the dance centre, you will need to make sure reception is covered so you can see if anyone else comes into the dance centre or lock the main doors while you are using the studio#2 (e.g. lock main door 5-10mins after you start your class or activity). This is an important security issue for the building. This also applies to studio#3 if you close the door.
5.8 Make sure all Lights, Air Conditioning Units, Fans, PA equipment are turned off when you leave.
Note: some lights are automatic or left on. See “Hire Regulations” www.salsalatina.nz/studio-regulations If electrical equipment is left on when leaving the Premises, electricity usage will be estimated
and deducted from the security deposit or charged. Please refer to “Studio Hire Regulations” as above.
5.9 Failure to follow the above could result in termination of agreement without refund of deposit.
6.1 You shall indemnify Salsa Latina Dance Centre & Salsa Latina Dance Academy fully against any claims whether monetary or otherwise made by or on behalf of your student(s), participant(s), observers, accompanying individual(s) and or any other persons allowed into our Premises by you, including but not limited to personal injury, theft of personal property(s), damage to personal property(s), chattels, etc.
6.2 In the event of any injury or death of any of your student(s), participant(s) during anytime that they are in the Premises, you shall undertake not to hold Salsa Latina Ltd responsible and/or liable whatsoever and howsoever arising.
6.3 It shall be your sole responsibility to take out appropriate insurance coverage, as you deem fit and necessary.
6.4 It if your responsibility to make a copy of this agreement as dated above.
6.5 This Contract is invalid until we approve this via email. All previous Contracts will be invalid on signing this new contract with our approval.
7 CODE OF CONDUCT
7.1 By gaining access to our venue, you are acknowledging and accepting The Code of Conduct that governs entry at Salsa Latina. Any violation of it by any person will result in the forfeiture of any refunds. Please read the Code of Conduct here >
8.1 I confirm that I have read, understood and agree to the terms and conditions contained herein. I hereby further confirm that I am in the full capacity to enter into the mentioned Agreement and hereby affix my signature and business/company seal (if applicable) below in acceptance of the offer: Please Sign Below